Registration Type Description Deadline Registration fee
Registration (Regular) The participation registration fee includes the following.
– Conference Proceedings (Book) and a bag
– Lunches, Coffee breaks, Welcome reception
– Program
– All taxes
June 22, 2019
July 2, 2019
18,000 JPY
Registration (Onsite) July 19, 2019 25,000 JPY
Banquet The banquet will be held on July 17 2019. July 2, 2019 5,000 JPY

Consent to use of photographic images, voice and sound

Registration and participation in, NTTI 2019 and BEC 2019 and other activities constitutes an agreement by the registrant to NTTI 2019 and BEC 2019’s and its cooperative association’s use and distribution of the registrant or attendee’s image, voice and activities.

Refund Policy

Refund of payment in case of registration cancellation is:
– Cancellation within 45 days after payment: 100% refund.
– Cancellation after May 1, 2019 will not be proceeded and not be refunded.

VISA information

[ VISA & Documents for Visa Information ]

Please note that the VISA on ARRIVAL is NOT available at any airport in Japan.

All citizens who are required to apply for visas to enter Japan must apply in person at the Japanese Embassy or Consulate in their country.

For authors of accepted abstracts, we will prepare the documents for visa application and an invitation letter upon request.

As a rule, this procedure is applicable only to the authors of accepted abstracts who have already paid the registration fee through the conference registration system.
We only support visa application for attending the conference.

A list of countries with visa exemptions can be found the below chart.
(Ministry of Foreign Affairs of Japan)

1 To clarify who needs a Visa

Exemption of Visa (Short-Term Stay)
68 Countries and Regions for Visa Exemptions (as of July 2017)
To check if you need Japan Visa please go to and clarify.

2 Process for issuing the documents for visa application
If you need documents for Visa, please contact the below mail.

Contact: NTTI2019 & BEC 2019 visa support


Applicants should satisfy all the following conditions.

  1. The applicant is an author of an accepted abstract.
  2. The applicant has registered for the conference and paid the registration fee.
  3. The applicant has booked the flight and accommodation.
  4. The applicant has filled out the 2 visa information forms.
  5. The applicant has sent the 2 forms and a copy of the photo page of your passport to the NTTI2019 & BEC2019 visa support. E-mail:

The form must be sent to the NTTI2019 visa mail no later than 10th Jun. 2019.

3 We will return the below documents to the applicant by the EMS firstest post.
(Visa application documents)

  • letter of Reason for Invitation
  • Itinerary in Japan
  • Letter of Guarantee
  • Other necessary documents

4 The applicant applies to the visa at his/her country’s Japan Embassy / Consulate General with documents both prepared by the applicant and sent by the NTTI2019 and BEC2019 secretariat.
The application must be done after April 14th due to the period of Visa validity (3 months).
# Fees must be paid for the issuance of visas. The fees are about 3,000 JPY for a single-entry visa, and 6,000 JPY for a double-entry or multiple-entry visa. Fees are collected in the currency of the country (region) in which the Embassy / Consulate General is located.

5 Obtain visa (Enter Japan within 3 months)

[ Invitation Letter ]
This template letter is not effective for Japan Visa, good for your university or institution.
Please fill out necessary items and send us, then we will return it to you. (link to Invitation draft)
Contact: NTTI2019 & BEC 2019 visa support